Unable to Print Invoices From QuickBooks? Fix-It Now Using 6 Solutions

Unable to Print Invoices From QuickBooks? Fix-It Now Using 6 Solutions

Unable to Print Invoices From QuickBooks? Fix-It Now Using 6 Solutions

Every business needs a smart technique to manage its accounting tasks. Intuit developed Quickbooks that provides numerous features out of which one is creating and sending professional customized invoices to their clients. Sometimes all of a sudden, users find themselves in an awkward situation where they are unable to print invoices from Quickbooks. This situation occurs mostly while trying to print invoices, reports, or cheks.

Quickbooks can print a single or a batch of invoices together at your fingertips. And the fact is if you are unable to print invoices then your daily tasks will be hampered and it will also affect your business adversely.

To save your patience, time, and cost, we are here with this informative post, which will inform you all about the reasons why you can’t print invoices from Quickbooks and how you can fix it. Let’s get started.

Factors that Make Users Unable to Print Invoices

Factors that Make Users Unable to Print Invoices

Certain factors are responsible for this problematic error:

  • Maybe your printer is turned off.
  • An empty paper tray also leads to QuickBooks invoices not printing correctly.
  • You can also encounter this issue if your printer is inactivated/offline.
  • The printer is improperly installed which is why you are facing Quickbooks Can’t Print Invoices Error.
  • You might have recently made some changes to your default printer.
  • You have not logged in as an administrator in the system.
  • Incorrect software installation also causes QuickBooks Online invoice printing problems.
  • The printer is set up incorrectly.
  • Your default printer isn’t chosen.
  • Outdated Printer drivers also causes Quickbooks invoice printing problems.

Important Points To Consider

Before you check troubleshooting techniques for the printing problems, you have to consider the following points:

  • Firstly, check that your system has the latest Quickbooks version.
  • Check that your computer is well connected to the correct printer. Also, you have installed the proper printer software on the system.
  • If you receive any printing error code messages then try to find that message on the internet.

Repairing The Problem- “Unable to Print Invoices From QuickBooks”

It annoys you a lot when your QuickBooks print button does nothing. No doubt, that your crucial tasks get hampered due to the above-mentioned problem. But with our best technical aid, you will successfully troubleshoot Quickbooks 2014 Printing Open Invoice problems by the time you reach the end of this informative post.

Solution 1: Printing Outside QuickBooks to Check If you Can Print or Not

Printing Outside QuickBooks to Check If you Can Print or Not

  • Firstly, you need to turn the printer off >> restart the PC >> and switch on your printer once again.
  • Check that the papers in your printer are loaded properly.
  • Now, click “Start”.
  • Select “Control Panel”.
  • Right-tap on “Printers and Faxes”.
  • Then right-tap on the printer.
  • Select the “Use Printer Online” option, if you see the printer is offline.
  • Tap twice on the “Printer”.
  • Choose the Printer => Cancel All Documents.
  • Going further, “Close” the window.
  • Then right-tap on the printer.
  • Select “Properties”.
  • Choose “Print Test Page”.
  • If the test page somehow prints..!! You need to test your printer via WordPad file:
    • Tap on “Start” => “Run”.
    • Write “WordPad” there in the empty search dialogue box.
    • Tap on “OK”.
    • Type anything on “WordPad”.
    • Choose “File” => “Print”.
    • Pick the correct printer.
    • Click “Print icon”.
    • Check that no error light is coming from the printer.
    • After that, mention to the manufacturer’s documentation of the printer if:
      • You can’t print the test page.
      • Can’t print from WordPad.
      • Your printer is showing the error signal.

Solution 2: If Your Printer Immediately Stops Working While Attempting To Print Invoices

There are instances when the printer does not start while printing invoices. You are unable to send them but can’t see the printing option. For this situation, you have to fix the problem with the PDF file or template. Follow these steps:

  • Firstly, navigate to “List” and choose “Templates”.


  • After that click “Templates” followed by choosing “New”.
  • Next, select Invoice on the “Template Type” screen and hit “OK”.
  • Locate and right-tap on “Damaged Template” via “Template List”.
  • Select “Make Template Inactive”.
  • Return to the “Template List” and choose “New Template”.
  • At last, hit “Open Form”.

Solution 3: If you are Unable to Print Invoices but can Easily Print Other Forms

To resolve this issue, you need to make a new QBprint file in QB. The steps are:

  • Firstly, quit QuickBooks before applying the troubleshooting technique.
  • After that, follow the location-  C: \ Program Data \ Intuit \ QuickBooks 20XX (20xx means your QB version). Now remove Qbprint.qbp file.
  • Press “Delete”. 
  • At last, restart QB and try to print the invoice to check if Intuit Quickbooks invoice printing problems are finally resolved or not.

Solution 4: Check You Have Selected The Right Printer

Check You Have Selected The Right Printer

  • Firstly, you need to open QuickBooks.
  • Choose “File” and hit “Print Setup”.
  • Now, choose a form you desire to print.
  • Check that the name of the printer showing on the screen is exactly the one you are using to print. If not, then go to the “Printer Setup” option and correct it.
  • At last, tap on “Help” if you need any detailed instructions.
Choosing the Different Printer via Printer Setup

Choosing the Different Printer via Printer Setup

  • Firstly, navigate to “File” => “Printer Setup”.
  • Select any form to print.
  • From the screen. select a different printer.
  • At last, tap on “Help” if you need any detailed instructions.

When you try to print a different form or, try a standard report or form for customized forms or reports. If you are planning to print batch or forms then first you should print one form only. Move to print a big file only if you successfully print a test page. Try printing in small batches first.

Solution 5: Renaming the QuickBooks File 

Renaming the QuickBooks File 

The next step is manually changing the name of QBPrint.QBP file. The steps are:

  • Firstly, find the QBPrint.QBP file’s location.
    • For Windows 8.1, 8, 10 7 & Vista users: Go to “C:\ Program Data \ Intuit \ QuickBooks 20xx (20xx is the QB version).
    • For Server 2012 and Server 2008: Go to “C: \ Users \ **remote user** \ AppData \ Roaming \ Intuit \ YEAR VERSION \ TS Printer Settings and “C: \ Program Data \ Intuit \ QuickBooks YEAR 

Important: In some circumstances, you may have to find hidden folders and files. For that, first, find these files as well as folders in the option “Windows”.

  • Right-tap on “QBprint.qbp” and choose “Rename”.

Right-tap on “QBprint.qbp” and choose “Rename”.

  • Write ‘old’ at the suffix of your file name. For instance: QBPrint.QBP.old  
  • Open the QuickBooks.
  • Under “File”, navigate to “Printer Setup” & select it.
  • Under “Form Name”, pick any transaction and hit “OK”.
  • This entire action will help you create a fresh QBprint.QBP file

Solution 6: From QB Tool hub, Use QuickBooks Print and PDF Repair Tool

Quickbooks tool Hub can easily repair Quickbooks invoice printing problems along with most of the errors that occur in the software. The steps for downloading it are:

Step 1: Downloading The Tool Hub

Downloading The Tool Hub

  • The initial step is to exit QuickBooks.
  • Now, start downloading the QB Tool Hub file followed by saving it.
  • After that, access the (QuickBooksToolHub.exe) file.
  • Now, step by step, follow all instructions appearing on the screen to finish installing. Accept the license agreement, terms, and conditions.
  • Finally, after installing the tool, double-tap on the tool hub icon to use it.
Step 2: Using QuickBooks PDF & Print Repair Tool 

Using QuickBooks PDF & Print Repair Tool 

  • Open the tool hub.
  • Select “Program Problems”.
  • Then, click “QuickBooks PDF & Print Repair”. The tool will take 1- 2 minutes to run as per your file size.
  • In the end, you need to try print a form, email, or save it as a PDF using QB one more time.
Launching QuickBooks PDF Repair Tool
  • Firstly locate “QBPrint.QBP” in QB that is having printing issues.
  • Then, manually rename it.
  • On Windows  8.1, 8 7, and 10, the QBPrint.QBP location will be- C: \ ProgramData \ Intuit \ QuickBooks 2XXX.
  • In case, you are still unable to spot this file then you have to show the hidden folders as well as files.
  • Moving further, go to QBPrint.QBP, then right-tap on it to rename it.
  • After that access QuickBooks >> Company file. After reaching there, you will see a new file named – Qbprint.QBP created automatically.
  • Now, choose that specific transaction creating issues while printing to check if is properly working or not.
  • In the end, print a check to ensure that Quickbooks printing invoice problems are finally fixed.

Final Take

We hope that the top 6 troubleshooting techniques mentioned in this informative write-up helped you print Invoices from QuickBooks. These effective methods are permanent solutions to your problems. 

However, if you want any additional guidance then the doors of Quickbooks customer support are always open to you. Just dial their number or drop your query on the chat and get suggestions from the experienced team.

With this, the time has finally come to conclude this piece of blog, if you want to tell us more troubleshooting steps then do write them down to help us.

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